Tool
Employee Reimbursement Calculator
Subtract an expense advance from approved expenses to find the remaining payment or advance balance.
Default values are illustrative examples, not official rates or Remizen results.
Remaining reimbursement: $250.00
Unused advance to reconcile: $0.00
Methodology
Balance = approved eligible expenses − advance already paid. If positive, it is the remaining reimbursement; if negative, its absolute value is the unused advance to reconcile. Paid corporate-card expenses should not be entered as employee-paid expenses.
Example
$350 approved employee-paid expenses − a $100 advance = $250 remaining reimbursement.
Guidance
- First check receipts, business purpose, policy eligibility, and prior payments; the calculator cannot approve an expense.
- Keep employer-paid card transactions separate so an employee is not reimbursed for money they did not pay.
- An unused advance requires reconciliation under applicable policy and law; this tool does not authorize payroll deductions.
FAQs
- Does the calculator decide legal reimbursement requirements?
- No. It only calculates a balance from expenses already determined eligible.
- What if the advance exceeds approved expenses?
- The unused advance is shown separately instead of treating it as a negative payment.
- Should I enter company-card transactions?
- Not when the employer already paid them. Enter only the approved employee-paid amounts.