Tool
Per Diem Calculator
Estimate lodging and meals allowances using verified rates and your organization's travel-day policy.
Default values are illustrative examples, not official rates or Remizen results.
Total allowance estimate: $420.00
Lodging: $240.00
Meals and incidentals: $180.00
Methodology
Lodging = nights × lodging allowance. Meals = full intervening days × daily M&IE + first/last travel days × daily M&IE × selected percentage. A one-day trip has one travel day, not two. Lodging and M&IE rates are user supplied; lodging taxes and supplied-meal deductions are not included.
Example
A three-day, two-night trip at $120 lodging and $60 meals, with a 100% travel-day policy, totals $240 lodging + $180 meals = $420.
Guidance
- Verify the destination, travel dates, seasonal lodging period, and rate schedule before entering rates. This tool does not contain a government rate database.
- GSA tables describe federal travel allowances. Private employers are not automatically required to adopt them. Choose your organization's actual first/last-day policy.
- Subtract any policy-required provided-meal adjustments separately. Do not count a conference meal as an extra reimbursable expense when your allowance already covers it.
FAQs
- Are these official destination rates?
- No. All displayed defaults are examples. Look up applicable destination rates and enter them yourself.
- Why are days and nights separate?
- A traveler can incur meals on a day with no overnight stay. Separate counts avoid assuming every travel day needs lodging.
- Does the estimate establish tax treatment?
- No. Tax treatment depends on the arrangement, substantiation, applicable rules, and circumstances, not just the calculator total.